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Service Summary

  • LEGAL SECRETARIAL SERVICES for lawyers and legal professionals
  • TRANSCRIPTION (digital and tape)  
  • GENERAL OFFICE ADMINISTRATION AND SUPPORT PROOFREADING SERVICES FOR REAL ESTATE AGENTS
  • SERVICES FOR STUDENTS AND TEACHERS
  • DESKTOP PUBLISHING
  • PRESENTATIONS
  • PHOTOCOPYING/BINDING
  • INTERNET RESEARCH
  • SCANNING RESUME SERVICES
  • HUMAN RESOURCES SUPPORT
  • E­MAIL/FAX/SCANNING AND SHREDDING
  • VIRTUAL TELEPHONE/RECEPTION SUPPORT (when purchased as part of the Gold Plan monthly retainer)
  • TRANSLATION ASSISTANCE (French, German and English) (48-72 hrs notice)

 

Service Details

Legal Secretarial Support

We offer a wide range of legal secretarial services for the benefit of lawyers, including:

  • Transcription services - all transcription needs via phone, written instructions, dicta tapes, and digital file transcription
  • We will transcribe any document you require for the smooth operation of your legal practice, including witness statements, emails/voicemails, meeting summaries, transcript summaries
  • Word  processing  and  formatting  –  letters,  memos,  reports,  contracts,  minutes, witness statements
  • Pleading  and  document  production  - applications  and  actions,  and  supporting documents, motion materials, pre-­trial and trial materials
  • Service by fax, mail or courier; and arranging for personal service as needed
  • Scheduling process servers and arranging for court filing
  • Calendar management – booking of court dates, client meetings; reply and follow­-up service, rescheduling and tickler/reminder system organization
  • Account preparation and distribution
  • File management  –  opening  and  closing  files,  file  organization  and  general  file maintenance

We are available to assist all practice areas.  However, we are most versed in the production of materials related to the practice of civil/commercial litigation, family law, landlord & tenant, wills & estates and real estate.

Note: We are not licensed paralegals or law clerks, nor are we lawyers.   We do not provide legal advice.

 

General Office Administration and Support

  • Word  processing/document processing compose, type or transcribe and edit correspondence, mailing lists, newsletters, reports, manuals, proposals, contracts, forms, programs and itineraries, labels, academic reports, welcome packages, general formatting (you provide the pre­typed content, we will format)
  • General project support – tell us how we may be of assistance
  • Data Entry
  • Travel arrangements ­- hotel and car reservations, flight booking, itinerary preparation, pre-­booking of attractions/venues
  • Calendar  management  –  scheduling and reminder service, meeting and calendar coordination
  • Communication management  –  reception, returning and following up on business communications, scheduling appointments, client follow-up (preparing thank you notes, prepare and administer client surveys/questionnaires and compiling the data into a report)
  • Editing and proofreading
  • Gift purchasing and personal shopping
  • E­mail/Mail/Fax service
  • Virtual telephone/reception support ­(this service is supported for clients of the Gold Plan pre-paid monthly retainer).  Where possible, calls are live answered.  Voicemails are returned as soon as possible
  • Office set up and organization, including development and set up of file systems
  • Ordering of office supplies – arranging for purchase and delivery of supplies to your place of business
  • Shipping and Receiving ­- shipping and receiving of parcels through a variety of couriers
  • Accounts  receivable  and  collection calls - contacting  your clients for past due invoices, receiving payments and making deposits if required

Additional Support Offering

DESKTOP PUBLISHING ­ 

We would be pleased to assist with the production of: Labels,  Newsletters,  Invitations,  Flyers,  Brochures,  Award  Certificates,  Menus  and Programs, Business Cards, Greeting Cards, Postcards

  • PRESENTATIONS - We use Microsoft PowerPoint for the production of your presentations.  We will incorporate tables, graphs, sounds and graphics into your presentation to give you that ‘WOW’ factor If needed, we will prepare handouts if needed, we will package your presentation on CD
  • PHOTOCOPYING/BINDING - We can assist you with your small, medium or large volume print needs.  You provide the materials and we will arrange for them to be cpied, bound and distributed
  • INTERNET  RESEARCH - We will research topics requested by you, gather the information you have requested, and provide you with our findings
  • SCANNING ­- The transfer of hard­copy images and documents to computer or disk; Scanning of photographs, images, and other documents using MFP flat bed scanner;  Preparation of photo CDs
  • RESUME SERVICES - You provide the content and we will provide suggestions for content change, design and layout.  We also offer covering letter preparation and delivery service
  • HUMAN  RESOURCES  SUPPORT - Updating and maintaining policy and procedures manuals
  • RECRUITMENT ASSISTANCE ­ - Preparing ads, reviewing resumes, arranging interviews, reference checks

Services for Real Estate Agents

  • Personal assistance from booking your appointments and returning calls, to the production of flyers, brochures, open house schedules, sign-­up  lists and marketing materials for use at the open house.  Please call us to discuss your individual needs!

Translation Services (48­-72 hours notice)

  • German to English / English to German
  • Basic French to English / English to basic French
  • We also facilitate general proofreading services French/German/English

 

NOTE TO POTENTIAL CLIENTS:  Contacting our office via email does not mean that our company has been retained by you, or is agreeing to same in the future.  No business relationship is formed unless and until our company agrees to act for you, and that any such agreement will be confirmed in a retainer agreement or retainer letter, in accordance with our usual policies.  Unless you are an existing client, no information provided to us via email will  be considered confidential and, accordingly, no personal and/or confidential information should be sent without prior agreement.